Student Records

Students have the following rights regarding records ma int ained by the Registrar’s Office:

(1) The right to inspect and review his/her own records within 15 working days of the day the University receives a written request for access. Letters of Recommendation are not available for inspection or review. Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.

(2) The right to request an amendment of information in the student’s records that the student believes is inaccurate or misleading. Students may make written requests asking the University to amend a record that they believe is inaccurate or misleading. They should write to the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the records, as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided when the student is notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except as stated below. One exception, which permits disclosure without consent, is to school officials with legitimate educational int erests. A school official is a person employed by the University in an administrative, supervisory, academic, research, and health-care position, and a party with whom the University has contracted (such as an attorney, auditor, or collection agent). A school official has legitimate educational int erest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, the University discloses educational records without consent to officials of another educational institution in which a student seeks or int ends to enroll. The University is obligated to disclose information to law enforcement officers who receive proper legal authorization to obtain such information.

(4) The right to file a compla int , subject to the laws of Armenia , with appropriate legal authorities in Armenia .